AVENTA
Current Project Phases
Engineering, Installation / Operation , Construction
Role Definition
The role will liaise with:
- Procurement Department
- Internal Stakeholders: including, but not limited to: Engineering, Legal, Finance, HSE, etc…
- External Stakeholders: including, but not limited to: Potential Suppliers, Suppliers, etc …
The Service Provider shall perform the following activities as stated below:
Activity 1: Sourcing, Procurement of Direct and Indirect products or services
- Develop and execute procurement strategies to meet business goals and ensure compliance with processes
- Source Suppliers on the market with profiles in line with business needs
- Manage pre-qualification process and final evaluation in cooperation with the contract owner
- Ad hoc Travels (Worlwide) to identify potential suppliers
- Prepare and Manage the RFP/RFQ (request for Proposal/Quotation) process.
Deliverables :
- Reports,
- Minutes of meeting,
- Ad hoc communication,
- Generate procurement reports and statistics
Activity 2: Contracts – from Negotiation to Contracting Agreement
- Set out contracts with support from Legal Department and the requesting internal party from within the organization
- Contracts shall be fully compliant to support the business needs which are legally binding
- Mitigate all commercial risks and drive appropriate supplier performance through effective KPIs
- Set out contracts with support from Legal Department and the requesting internal party from within the organization
- Contracts shall be fully compliant to support the business needs which are legally binding
- Mitigate all commercial risks and drive appropriate supplier performance through effective KPIs
Deliverables :
- Contracts signed 100%,
- Reports,
- Minutes of meeting,
- Ad hoc communication, Generate procurement reports and statistics
Activity 3: Internal Coordination and Procure-to-Pay (P2P) Process
- Ad hoc involvement to support deployment of new P2P process within the organization
Deliverables :
- Ad hoc communication Reporting, Generate procurement reports and statistics
Participation to Meetings & Workshops
In order to ensure a continuous communication between the Client and the Service Provider, a series of meetings will be organised by Client throughout the duration of the Contract. Attendance and participation to these meetings will be key to ensure communication and alignment between the parties.
Coordination Meetings
Among the recurrent meetings organised by Client, the Service Provider may be requested to attend to monthly coordination meetings. These meetings will aim at:
- Measuring performance of the Contract execution,
- Reviewing upcoming needs for additional activities and termination of on -going activities as the case may be,
- Holding discussions on challenges, difficulties, lessons learnt.
From time to time, the coordination meetings could be face -to-face meetings held in the Client’s offices in Paris-La Défense. However, if jointly agreed, those meetings will normally be held through conference call or teleconference call.
Note:
- The agenda of coordination meetings is at this stage preliminary and will be fine -tuned all along contract execution,
- The frequency of these meetings may vary (increased, decreased or even suspended) during periods when exchanges do not seem to be necessary.
Adhoc Meetings & Workshops
In addition, various ad -hoc meetings or workshops will also take place. If Client judges it relevant, the Service Provider will be requested to attend to these ad -hoc meetings.
Conditions
Location : Paris area (3 days every 2 weeks)
Others informations
Start date : ASAP
Duration : 12 months (renewable) – Long term opportunity
Type of contract: Permanent or Contractor
Seniority level : Junior Engineer, Senior Engineer
Type of project : OffSHORE WIND Farm