Executive Assistant

Job Description

Provide support for all administrative tasks requested by Chief Executive Officer

Duties And Responsibilities

• Arrange and prep materials for all meetings and interviews for the Chief Executive Officer
• Calendar management for various senior team members as well as travel arrangements, expense reports, meeting preparation, etc.
• Assist with onboarding and offboarding employees
• Help with the updating and creation of company policies, protocols, and handbooks for current and future state and federal guidelines
• Handle office tasks, such as filing, shipping, scanning, setting up for meetings, reordering supplies, and tidying up kitchen and shared office spaces
• Organize food orders for meetings, events, retreats, and employer sponsored luncheons for the staff.
• Maintain polite and professional communication via phone and email
• Screen phone calls and route callers to the appropriate party
• Ensure operation of office equipment by completing preventive maintenance requirements, following manufacturer’s instructions, troubleshooting malfunctions, calling for repairs, and maintaining equipment inventories.
• Opening, sorting, and distributing incoming correspondence