Career Shepherd
We are looking for an Executive Assistant who will serve as a pivotal support figure within the organization, directly assisting the executive team in various administrative and operational tasks. The successful candidate will play a crucial role in ensuring the smooth operation of various administrative and operational functions within the organization.
Position: Executive Assistant LATAM.
Working Hours: 8am – 4pm EST.
Salary Range: $1,300 – $1,700 USD monthly.
Type of contract: Independent contractor.
Duties and responsibilities:
Tracking and Follow-up:
- Track clients who have outstanding payments
- Send email reminders to clients regarding unpaid invoices
Proposal Support:
- Generate calculations for trash bids proposals
- Utilize emissions calculator and other tools provided by the client for proposal creation
Bookkeeping:
- Handle Accounts Receivable (A/R) and Accounts Payable (A/P) tasks
- Maintain Excel spreadsheets, entering and organizing data
- Prepare proposals and other financial documents
- Proficient in using Vonigo for administrative tasks
CRM and Calendar Management:
- Manage Wing Mate CRM system
- Maintain and organize Google Calendar
Communication:
- Utilize HubSpot for sending emails to clients
- Notify clients of responses to sales emails
- Coordinate meetings for the client with relevant parties
Requirements
- Minimum of 3 years of experience in a similar role
- Exceptional proficiency in Excel spreadsheets, including creating formulas and running calculations
- Experience with Gusto for sending invoices
- Familiarity with GeoTab is a plus
- Ability to learn and adapt to Vonigo and Wing Mate CRM
- Strong organizational and communication skills