Administrative Assistant (Spanish Speaker)

• Location – Barcelona
• Discipline: Administration & Back Office
• Language – Spanish
• Job type: Entry-Level
• Contact name: Aisling Conran
• Contact email: aisling@bluselection.com Job ref: 3059

Do you have previous experience working as an administrative assistant, HR, or back office? Would you like to start your career in a multicultural environment? We are looking for an Administrative Assistant with strong organizational and interpersonal skills.

Responsibilities Of This Position

Your responsibilities and impact as an Administrative Assistant will be:

1. Support project activities including but not limited to: Preparation of project meetings & materials, taking notes
2. Support process & desktop procedure documentation as well as training materials
3. Support in training & coaching new joiners
4. Gather, review, manage information & documents from different stakeholders
5. Gather customer information, create and manage change into the customer master databases ensuring alignment between the different systems and accuracy of data
6. Gather & document customer invoicing specificities & work closely with the different teams to identify how to automate/produce invoicing according to requirements
7. Review revenue & check compliance, create & send invoices
8. Receive self-billing information & manage reconciliation
9. Identify, assess, categorize and solve invoice errors & disputes in collaboration with the local & collection team
10. Provide accurate and timely responses and communication to internal and external customers’ queries & requests
11. Work collaboratively with all stakeholders (Middle Office, local finance & business teams) to deliver excellently
12. Generate reporting (Invoices/ Credit notes …) for business needs
13. Any other middle office ad-hoc tasks

Qualifications

Skills, qualifications and interests you need to succeed in this role:

• You have a native level of Spanish, and you speak English fluently
• You graduated with a Business Administration Degree or equivalent
• You have previous successful experience working in a shared service centre environment, working in Billing, Customer Service, HR or Sales.
• You have the habit of collaborating with an international team
• You know how to be proactive and escalate, if necessary, to solve issues
• You are quality-oriented, focused on details and a problem solver
• You have great communication skills
• You have excellent organisational skills and the ability to work under pressure & manage deadlines.

What’s in it for you ?

1. Salary based on your level of experience + additional benefits (meal vouchers, life insurance, pension plan, etc.)
2. Career opportunities
3. International and multicultural environment
4. A company with a worldwide reputation
5. Start date: ASAP

Your Future Company:

The client is an international SSC widely acknowledged as an excellent service provider for companies all over Europe is looking for experts in finance, administration, marketing, IT, HR and recruitment to join their hub in Barcelona.

They offer a dynamic and multicultural environment with a team including talents from more than 30 different nationalities working on high-quality standards.

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