Administrative Support Officer,

Function

As an Administrative Support Officer, you will be responsible for providing logistical and administrative support for the offshore zone.

As an Administrative Support Officer your responsibilities will include

• Reception as the first point of contact at the service centre, you will receive and guide visitors.
• Administrative processing of orders. This includes processing orders in the SAP system, shipping orders, checking safety certificates, handling follow-up, reserving materials, filing, etc.
• Handling the local coordination of deliveries of goods and the relevant administrative processing in the SAP system.
• Preparing, reporting on and following up on operational consultation and other meetings. Processing a wide range of information in the technical databases, making data available for maintenance work and managing these technical data after the work has been carried out, using the IT tools Elia has for this purpose.
• Taking care of facilities (meeting rooms, reception, key management, post, etc.) and logistical support for meetings.
• Providing general organisational and administrative support for the team, such as administrative planning, management of the data in databases, filing, etc.
• Organising and monitoring transports and shipments.
• Providing support for and managing logistics follow-up for the team and managing local warehouses, such as the storage and provision of goods, inventory management.
• Providing logistical local support for vehicle fleet management in mutual consultation with the fleet system.
• Organising and monitoring travel in Belgium and abroad.

Your Profile

Your profile as an Administrative Support Officer

• You have an A1 diploma in a technical and/or administrative field or equivalent experience.
• You have a good command of Dutch and English; knowledge of French would be a plus.
• You enjoy working on the computer and are good with MS Office. Knowledge of SAP would be a plus.
• You are meticulous, have an eye for detail and are well organised.
• You are customer-focused.
• You are flexible and solution-oriented.
• You are a team player.
• You are technically minded.

Offer

As an Administrative Support Officer you will receive the following perks

• Salary a competitive salary package, year-end bonus, double vacation pay, meal vouchers (€8 per working day) and a bonus based on group results.
• Insurance group insurance, hospitalisation insurance and ambulant care for the whole family.
• Vacation you will be entitled to 20 vacation days and 13 additional vacation days.
• Social fund Sinterklaas and year-end vouchers, birth and marriage allowances. We will also cover part of the cost of glasses, a dental prosthesis or other medical needs.
• Communication you will be given an iPhone, a phone subscription (for work and private use) and a laptop.
• Discounts you will enjoy a 30% discount on your gas and electricity bill.
• Mobility you will be given a season ticket for public transport or a contribution to the cost of commuting to and from work as concessionary travel (66% of the cost of a second-class monthly train season ticket).
• Elia shares Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price.

Location

Esplanadestraat 14, 8400 Oostende