KPMG South Africa
Job title/position: Executive Assistant
Number of positions: 1
Function and Business Unit: Infrastructure – Business Support
Description Of The Role And Purpose Of The Job
Providing and prioritising operational and administrative support to the Business Unit leadership enabling them to focus on core business objectives
Key Responsibilities
Understand and enable Firm Strategy
- Understand strategy at Firm, Function and Service line level
- Understand how role aligns with strategy and how execution of role enables strategy
- Understand the broader firm structure and service offering
Operational and Business Support
- Manage Business Unit leadership diaries and correspondence
- Manage Leadership travel arrangements in accordance with KPMG Policy
- Scheduling of meetings/ Booking / co-ordinating of functions / events / conferences
- Completing and submitting partner/AD timesheets / expenses (Oracle)
- Providing general support to Business Leadership
- Assist with BU Administration
- Understand and contribute towards the financial management goals of the business
- Assist with marketing related tasks
- Support team with document formatting related tasks using Microsoft Office and other business tools
Quality and Risk Management & Compliance
- Comply with KPMG Risk Management and other Policies and Procedures
- Drive a relentless focus on quality and excellent service
Internal and External Stakeholder Management
- Understand internal and external stakeholders
- Deliver role requirements with a client centric approach
Communication
- Demonstrate high quality and timeous verbal and written communication
Internal and public trust
- Building internal and external trust
Personal Development
- Keep abreast with recent developments and best practice in respective field
Skills
Skills and attributes required for the role:
- Matric
- Secretarial diploma or similar qualification would be an advantage
- Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
- Communication and writing skills
- Analytical skills
- Fast and accurate typing
Personal Attributes
- Extremely high level of confidentially and integrity
- Excellent client focus
- Able to use own initiative
- Good time management ability
- Ability to function well in high pressure environment and high sense of urgency
- Exceptional telephone manners
- Ability to multitask, proactive and efficient
- Ability to work in a team
- Ability to meet deadlines
- Strong communication, writing and interpersonal skills
- Attention to detail
Minimum requirements to apply for the role (including qualifications and experience):
- Matric
- Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
- Communication and writing skills