Are you a highly organised and detail-oriented professional with a passion for supporting project success? We are actively seeking a dedicated Project Administrator to join leading international companies and growing enterprises across Poland. This Full-Time, Permanent position offers a significant opportunity for US Citizens to contribute to dynamic projects and develop their careers in a vibrant European economy.
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About the Role
As a Project Administrator, you will be the backbone of project operations, providing essential clerical and administrative support to ensure projects run smoothly and efficiently. You will be responsible for meticulously organising project documentation, scheduling critical meetings, managing office resources, and meticulously tracking expenses. This role is ideal for individuals with excellent attention to detail, strong multitasking abilities, and a proactive approach to supporting project teams.
Key Responsibilities
- Schedule meetings, prepare agendas, and accurately take minutes, ensuring all decisions and next steps are recorded.
- Order office supplies, equipment, and necessary software as needed for project teams.
- Retrieve and organise crucial project information, including user/client requirements and relevant case studies.
- Track project expenses diligently and assist in predicting future costs.
- Monitor overall project progress and proactively identify and address potential issues.
- Coordinate quality controls to ensure all project deliverables meet established requirements.
- Prepare requested documents and conduct research to support team members.
- Create and update workflows to streamline project processes.
- Assist in breaking down large projects into manageable tasks and setting realistic timeframes.
Skills & Requirements
- Education: A Bachelor’s degree in Business Management, Business Administration, or a related field is required.
- Experience: Hands-on experience with flowcharts, technical documentation, and project schedules is highly valued.
- Software Proficiency: Knowledge of project management software (e.g., Trello or Microsoft Project) is a significant advantage. Proficiency with the Microsoft Office Suite is essential.
- Organisational Skills: Solid organisational and time-management skills are crucial for multitasking and meeting deadlines.
- Attention to Detail: Excellent attention to detail is paramount for accuracy in documentation and reporting.
- Team Spirit: Demonstrated ability to work collaboratively within a team environment.
- Certifications: PMP (Project Management Professional) / PRINCE2 certification is a plus.
- Language: Proficiency in English is required. Knowledge of Polish is beneficial but not always mandatory for international roles.
Salary
The average annual salary for a Project Administrator in Poland is approximately 92,744 PLN, equivalent to an hourly rate of 45 PLN.
Benefits
The position offers a competitive salary and benefits package that aligns with Polish labour laws and industry standards for professional roles. Specific benefits will be discussed during the recruitment process and may include:
- Access to private medical care.
- Life insurance.
- Retirement plans.
- Opportunities for professional development and continuous learning.
Work Location
Poland (Specific city may vary based on employer and project needs).
How to Apply (for US Citizens)
U.S. citizens seeking this opportunity in Poland should be prepared for the work visa process, which generally requires employer sponsorship.
- Work Permit/Visa: As a non-EU/EEA citizen, you will need a valid work permit and visa to live and work in Poland legally. This typically involves an employer securing a work permit for you, after which you apply for a visa at the nearest Polish Embassy or Consulate in the U.S.
- Submit Application: Complete the online application form with authentic credentials and information.
- Documentation: Be prepared to provide copies of your passport pages with relevant travel information, a completed application form, and any other required documents as requested by the employer or the Polish authorities.
- No False Information: Ensure all information provided in your application is accurate and truthful.
Apply Now!
This is an excellent opportunity to expand your career internationally and gain invaluable experience in a dynamic European market.