Executive Assistant

Job Title: Executive Assistant (Remote)

Location: New York, Maryland, Washington D.C., Texas, Florida, Los Angeles, CA (100% Remote)

Hourly Rate: $40 per hour

Job Type: Long-term, potential for temp-to-hire

Job Description:

We are seeking a highly organized and experienced Executive Assistant to provide comprehensive administrative support to senior executives. This is a remote position offering competitive compensation at $40 per hour. The ideal candidate will thrive in a fast-paced environment, possess exceptional communication skills, and be adept at managing multiple tasks with precision and efficiency.

Responsibilities:

1. Calendar Management: Maintain and organize complex calendars, including scheduling meetings, coordinating travel arrangements, and managing appointments.
2. Communication: Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion in all interactions. Manage emails, phone calls, and correspondence on behalf of the executives.
3. Documentation and Reporting: Prepare and edit reports, presentations, and other documents as needed. Compile and organize information for meetings and presentations.
4. Project Coordination: Assist in the planning, execution, and tracking of various projects. Collaborate with team members to ensure timely completion of tasks and deliverables.
5. Administrative Support: Handle administrative tasks such as expense reporting, filing, and record-keeping. Anticipate the needs of executives and proactively address them to streamline workflow.
6. Information Management: Maintain confidentiality and handle sensitive information with discretion. Organize and maintain digital and physical files in an orderly manner.
7. Problem Solving: Address issues and concerns efficiently, escalating as necessary to ensure timely resolution. Exercise sound judgment in prioritizing tasks and managing competing priorities.

Requirements:

1. Proven experience as an Executive Assistant or similar role, supporting C-level executives or senior management.
2. Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
3. Strong communication skills, both written and verbal, with a professional and personable demeanor.
4. Proficiency in Microsoft Office Suite and other relevant software applications.
5. Ability to work independently and collaboratively in a remote environment, demonstrating initiative and resourcefulness.
6. Flexibility to adapt to changing priorities and deadlines in a dynamic work environment.
7. Bachelor’s degree or equivalent experience preferred.

• This is an excellent opportunity for a motivated and dedicated individual to contribute to the success of a dynamic organization while enjoying the flexibility of remote work. If you meet the qualifications outlined above, we encourage you to apply and join our team.