Newgen Distribution
Newgen Distribution is a leading diversified distributor within Wearables & Accessories, Robotics & Drones, SSD & Storage, Security, Networking & Surveillance, Sound & Vision connected technologies, focused on Northern Europe and The Baltics: Sweden, Norway, Denmark, Finland & Lithuania, Estonia and Latvia. We distribute to sectors including CE-chains, e-commerce, sport department chains and government sectors such as health-care, education etc. We aim to connect the Nordics & Baltics with the best technologies!
We at Newgen Distribution are now recruiting an Office Manager for our office in central Stockholm. We are looking for a proactive, service-conscious, and structured person who can shoulder this responsible position. We are looking to you for providing that little extra that is required to improve our employee work experience through managing the safety and upkeep of our office as well as supporting with employment best practices and organizing social activities and initiatives. Your duties primarily include working closely with our Chief People Officer, who is based in London, as well as our onsite management in Stockholm, to provide support when required and to effectively manage your own projects, events and many contact points both within and outside the organization. Further responsibilities will include supporting creative projects linked with brand and communications, such as keeping our social media profiles and our website updated and coordinating events. You also get to be part of a growth journey and the continued development of a successful and fast-paced company with opportunities to travel occasionally to the United Kingdom.
Responsibilities
- Responsible for the office’s public areas, meeting rooms and furnishings.
- Act as a contact person and actively support office and administration issues.
- Manage external contacts with existing and new suppliers and tenants.
- Plan, organize and implement events, meetings, and trips.
- Independently run and implement internal projects within the set time frame.
- Proactively plan and carry out purchases of office and marketing materials.
- Be the face and the main person responsible for reception and greeting visitors.
- Be helpful with varying tasks to smooth out work peaks.
- Take care of social media, website and other brand and communications activities.
- Work closely with the People Operations team, based in the United Kingdom and Ireland, to maintain alignment to key projects and best practices.
- Support key projects, led by the Senior Leadership team, when necessary.
- Willingness to learn and a proactive ’can do’ approach to work are essential to the success of the role.
Required Skills & Qualifications
- Fluent Swedish and English speaker. Would be desirable to also have working proficiency of the German language.
- Swedish HR experience, at senior administration level, is required.
- Office Management, with awareness of health and safety best practices is required.
- Excellent communication skills both written and verbal, with the ability to influence people at all levels.
- Creative, flexible, with a proactive approach to problem solving.
- Excellent planning and organising approach, with the ability to balance conflicting deadlines and priorities and attention to details.
- Evidences a collaborative approach and the ability to work well with a broad group of colleagues.
- Highly motivated, deadline focussed with the ability to consistently maintain high level of accuracy.
- Proficient in all MS applications (Word, Excel, PowerPoint).
- Ideally experience working with HR information systems, such as Success Factors or Workday.
- Ability to grasp technical platforms is essential, i.e. social media and our internal commutations platform.
- BA/BSc degree or work experience equivalent, in human resources, psychology, business, change management or other relevant field would be desirable.